MOFEA STAFF TRAINED ON ELECTRONIC RECORDS MANAGEMENT SYSTEM,

MOFEA STAFF TRAINED ON ELECTRONIC RECORDS MANAGEMENT SYSTEM,

MOFEA STAFF TRAINED ON ELECTRONIC RECORDS MANAGEMENT SYSTEM,

The staff of the Ministry of Finance and Economic Affairs are undergoing three weeks training on records management principles and practices for both electronic and paper records. The objective of the training is to raise awareness of information security and confidentiality stemming from the recognition of the benefits of well-managed records as well as the serious consequences of inadequate records systems by institutions. Participants would also be exposed to interactive sessions on cyber and information security and data protection techniques and the NRS Act.

The Ministry of Finance has recognized that establishing records management and maintaining an effective program requires specialist expertise. In collaboration with the National Records Service which is mandated by law to develop essential manuals of practice as well as detailed guides to concepts, skills, and techniques of records management and to restructure records offices, the Ministry deems it necessary to have all the staff trained on the operational procedures of the record systems.

In addition to developing manuals of practice and records management, the National Records Service offers invaluable advice on the management of records in both electronic and traditional paper media. The training focuses on understanding records management; analyzing the context of records management; records classifications and documentation; creating capturing records; appraisals, retention, and disposition schedules; maintaining records management systems and assuring integrity; providing storage, access, and retrievals systems; implementing records management for practical and managerial issues, etc.  

In completion of the training, participants are expected to have an in-depth knowledge of the Electronic Records Management Systems and a general understanding of standard records management principles and procedures put in place to safeguard the integrity and confidentiality of public records and information resources.

According to Tamba Ndow, a Principal Records Officer at the Ministry, the reason for the training is to ensure that the personnel of the Ministry are equipped with the NRMS system to help protect data shared through electronic means.

Mr Njaga Gaye reiterated in his opening remarks that understanding record management system is one way to protect confidential information.

The Director of NRS added that the importance of training staff on record management cannot be overemphasised. He acclaimed Mr. Ndow for working with the Ministry for coming up with this important initiative.